Chamber Banquet Committees

Auction: Brainstorm, coordinate, and help acquire about 4-6 large items or packages for our silent auction (value $500+). Solicit donors, follow-up with calls and emails, and track donation commitments. Collect logos, descriptions, and photos for each item. Work with the Event Manager to create display boards and write descriptions for all auction items.

Raffle: Brainstorm, coordinate, and help acquire about 20 smaller items or packages for the silent auction (value from $50-$500). Solicit donations, follow-up with calls and emails, and track donation commitments. Collect logos, descriptions, and values for each item. Work with E.C. Executive Director to write descriptions for all raffle items.

Work with the Event Manager to identify potential new event sponsors.

Below are some of the responsibilities:

• Generating sponsor leads from businesses in the Cedar Park Area.
• Collect logos from confirmed sponsors.
• Soliciting sponsors over the phone or in-person to be a part of your event and assist with the Chamber Mission.
  Note that in-person solicitations tend to feel more personal, and can be more effective! Tracking sponsorships throughout the solicitation process, from lead to completion.
• Getting sponsor guest names and contact information.

This event committee is primarily responsible for making sure the fundraising event is fun! Help plan and coordinate entertainment during the cocktail hour and program. Review past entertainment (photo booth, casino, etc.) and brainstorm fresh ideas.

Below are some of the responsibilities:

• Help plan the order of events, such as cocktail hour, dinner, dessert, and any auction games that might be happening throughout the night.
• Help create event night programs.
• Hiring entertainment, such as a live band or other performer.

Creative individuals with a little bit of flair who will be responsible for making the event look gorgeous and unified with the theme. Design/create table centerpieces and room décor. Inventory existing items to determine what we have and develop a plan based on that. Determine what additional items would need to be purchased and submit requests for approval.

Here are a few responsibilities:

• Designing centerpieces and any other décor needed.
• Arranging and displaying auction items at the event in conjunction with the Auction Committee. Arriving on the morning of the event to begin decorating!